Careers
Employment Opportunities with Affinity Fundraising Registration
Join Affinity and be part of our woman-led team of dedicated, detail-oriented individuals providing transparent, people-focused, and comprehensive registration services that help nonprofits gain and maintain compliance affordably and efficiently.
Benefits
Affinity proudly provides the following to all full-time employees: Employer-sponsored health insurance plan including medical/dental/vision/mental health coverage. Profit sharing. 10 paid holidays. 12 days PTO to start, growing to 24 days after two years. Flexible work schedule. Opportunity to be a part of a close-knit team at a growing, woman-led company that values work-life balance and self-care.
Online Registration Coordinator
Non-exempt Full Time
Compensation: starting at $50,000-$60,000 annually for FTE, commensurate with experience
Job Summary
It is the responsibility of the Online Registration Coordinator (ORC) to monitor and assist in the creation, submission, and follow-through of accurate online state filings for nonprofit organizations. The ORC communicates with stakeholders (contractors, coworkers, programmers, managers, and state regulators) to ensure online filings are completed accurately, timely, and efficiently so that charities can focus on their mission, not their paperwork. This position has the opportunity to participate in the creation of enhanced processes and efficient methodologies that ensure customer and state regulator trust in Affinity’s team-based services.
Summary of Essential Job Functions
1. Oversee data entry by online filing contractors to ensure online registrations are done timely and accurately:
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Coordinate with contractors and team members weekly to ensure correct data entry, data review, submission, and payment of online registrations and extensions, and resolve any errors
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Track all online submissions, ensuring they are completed within set turnaround times
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Track, maintain, and delegate filings held until state viability windows
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Oversee and delegate batch annual registration submissions
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As needed complete the data entry
2. Support the production team in ensuring online registrations are done timely and accurately:
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Train team members on customer support for online signing process
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Track incomplete online filings and delegate completion to team members
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Ensure team members utilize project management software appropriately for relevant online registrations
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Answer questions from customers regarding online state requirements and any emails they received
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Track, delegate, and follow up on renewals able to submit early to avoid customer late fees
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Manage online registration corrections and communication
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As needed, directly follow up with customers and states on select state online submission issues
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As needed, request account access from new customers with pre-existing online accounts
3. Monitor online filing requirements/processes on state platforms to ensure Affinity’s processes are kept up to date and adapt to changing state requirements:
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Collaborate with Registration Manager and Director of Operations in creating master process for adding new states to online registration submission procedure
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Advise Registration Manager and Director of Operations on any changes needed for online data entry process on an ongoing basis
4. Work with programmers on portal development to ensure systems support the state requirements:
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Test and provide feedback on Affinity Single Portal® interface for online data entry
5. Portal Review/Production Support as needed during peak seasons to assist in registration processes for all customers*
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Review information provided by customers for Affinity Single Portal® & following through until portal is considered complete
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Timely submission of registration no later than final guaranteed date, with expectation they are to be submitted well before then
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Registration submissions via mailing, email, CD, or online filing
*For team members hired internally: from now to end of year the position would be hybrid Registration Specialist & Online Coordinator, making #5 50% of the job responsibilities. As of 11/1/2024 #5 would only be left in periods of extreme circumstances and otherwise N/A.
Additional Responsibilities
Executing any additional projects or responsibilities as needed and as assigned by the supervisor correctly and on time in the following ways to ensure the strength of the business and the team:
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Support filing deadline extension requests as directed
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Postage allocation and submission of all receipts
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Communicate with supervisor if help is needed in balancing and prioritizing responsibilities
Experience and Education
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BA, BS, or equivalent
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Minimum 3-5 years professional work experience
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Minimum 1 year of oversight/project management experience required (not necessarily certification)
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Strong, accurate data entry experience required
Skills and Attributes
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A penchant for puzzles and processes
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Excellent time and task management skills
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Ability to multi-task, quickly adapt to changing priorities, and meet deadlines
Technical skills:
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Experience using CRMs and databases required
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Experience with Mac operating systems (OS) required
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Familiarity with: Word, Excel, Adobe Acrobat Pro
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Attention to detail required
Interpersonal and communication skills:
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Team player
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A commitment to high quality customer service
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Effective written and verbal communication skills
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Positive, flexible, with a patient attitude and demeanor
Physical Requirements
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Must be able to lift, carry, push, or pull up to 30 pounds throughout the workday
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Must be able sit, stand, or bend for long periods of time throughout the workday
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Must be able to do repetitive motion with fingers, hands, and arms
Hours
Full-time 40 hours a week. Five days a week required on-call within standard business hours of 8:00am–4:30pm, with some schedule flexibility. Hybrid remote/on-site work, primarily remote.
Location
`Hybrid remote and on-site presence at our Arvada, CO location.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
To Apply
Email Dana Campbell, Director of Administrative & Legal services, and include a written statement describing how your prior background and current work at Affinity fits with / applies to the job requirements.
Registration Support Specialist
Non-exempt Full Time
Compensation: starting at $21–$25/hr, commensurate with experience
Job Summary
It is the responsibility of the Registration Support Specialist to review and organize customers' registration-related data and documents, ensuring all requisite information is collected to efficiently and comprehensively submit all compliance filings to the states according to Affinity's streamlined process. As the primary point of contact, the Registration Specialist fosters relationships with nonprofit customers and reinforces trust in Affinity’s team-based services.
Summary of Essential Job Functions
1. Create, submit, and maintain accurate registration applications to the states within company turnaround times to ensure ongoing customer satisfaction and service fulfillment:
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Review information provided by customer on the Affinity Single Portal® and follow through until account is considered complete
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Create and send state forms to customers
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Prepare application packet productions and submissions with payments via hardcopy mail, CD, email, and/or online filing
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Data entry and/or review of registrations on state filing websites as needed
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Follow up with states regarding incomplete registrations, corrections, and correspondence until all issues are resolved
2. Provide customer education and support in a professional, friendly, accessible, and helpful manner to ensure customer retention and satisfaction in the following ways:
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Effective customer service with customers, regulators, and coworkers
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Follow up with all customer inquiries within two business days
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Confirm receipt of all customer emails
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Exercise patience and cooperation with state agencies
3. Internally file all data both physically and digitally in the following ways to ensure the accuracy and service reliability for customers:
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Maintain Affinity's proprietary database through review, verification, and updating of filing due dates for customers, status updates pertaining to registration process, and documentation of special requests from customers
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Track progress of your workflow through project management software Trello
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File and maintain customer files correctly and expediently
Additional Responsibilities
Executing any additional projects or responsibilities as needed and as assigned by the supervisor correctly and on time in the following ways to ensure the strength of the business and the team:
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Support filing deadline extension requests as directed
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Postage allocation and submission of all receipts
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Notify Bookkeeper of additional service billing as needed
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Order certified documents as needed
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Communicate with supervisor if help is needed in balancing and prioritizing responsibilities
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Assist in execution of special projects, and follow-up
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Monitor and maintain long term projects
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Verify state filing requirements
Experience and Education
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One to three years of office work experience
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Experience in a nonprofit or a law office preferred
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Experience interacting with government agencies is a plus
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Experience with Mac operating systems (OS) required
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Proficient with: Word, Excel, Adobe Acrobat Pro
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Familiarity with CRMs and databases
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Strong data entry experience within the last three years
Skills and Attributes
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Attention to detail and accurate data entry required
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A penchant for puzzles and processes
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Excellent time and task management skills
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Ability to multi-task, quickly adapt to changing priorities, and meet deadlines
Interpersonal and communication skills:
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Team orientation
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A commitment to high quality customer service
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Effective written and verbal communication skills
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Positive, flexible, with a patient attitude and demeanor
Physical Requirements
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Must be able to lift, carry, push, or pull up to 30 pounds throughout the workday
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Must be able sit, stand, or bend for long periods of time throughout the workday
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Must be able to do repetitive motion with fingers, hands, and arms
Hours
Full-time 40 hours a week. Five days a week required on-call within standard business hours of 8:00am–4:30pm, with schedule flexibility provided a regular schedule of at least 15 hours per week occurring within standard business hours. Mostly remote with occasional hybrid on-site needs.
Location
Hybrid remote and on-site presence at our Arvada, CO location.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
To Apply
Complete this survey and submit your resume using the button below.
Office Support Associate
Non-exempt Full Time
Compensation: starting at $19/hr, commensurate with experience
Job Summary
It is the responsibility of the Office Support Associate (OSA) to assist in the creation, submission, and follow-through of accurate state filings for nonprofit organizations. The OSA completes the final stages of a multi-part process to ensure charities can focus on their mission, not their paperwork. This position involves completing administrative tasks within set sequences according to Affinity’s streamlined process. Providing accurate data entry work and meeting designated timelines ensures customer and state regulator trust in Affinity’s team-based services.
Summary of Essential Job Functions
1. Assist in the creation, submission, and follow-through of accurate registration applications to the states within company turnaround times to ensure ongoing customer satisfaction and service fulfillment:
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Create state forms packets and/or digital files and send to customers for review and signing
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Prepare application packet productions and submissions with payments via hardcopy mail, email, and/or online filing
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Review and/or enter data for registrations on state online filing websites as needed
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Follow up with states regarding incomplete registrations, corrections, and correspondence until all issues are resolved
2. Internally file all data both physically and digitally in the following ways to ensure the accuracy and service reliability for our customers:
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Maintain Affinity’s proprietary database through review, verification, and updating of filing due dates for customers, status updates pertaining to registration process, and documentation of special requests from customers
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Track progress of your workflow through project management software, Trello
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File and maintain customer records correctly and expediently
Additional Responsibilities
Executing any additional projects or responsibilities as needed and as assigned by the supervisor correctly and on time in the following ways to ensure the strength of the business and the team:
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Pick up mail at off-site post office and bring to office 3x weekly and drop off express-mail as needed
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Logging postage allocation and all receipts
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Monitoring and responding to all team@ emails received and responding or forwarding to appropriate team members promptly
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Help support the work of registrations staff or managers as requested
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Communicate with supervisor if help is needed in balancing and prioritizing responsibilities
Experience and Education
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Minimum 2 years of office work experience required
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Strong, accurate data entry experience required
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Experience monitoring, and either responding to or forwarding, a large volume of incoming emails
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Experience in a nonprofit or a law office is a plus
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Experience interacting with government agencies is a plus
Skills and Attributes
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A penchant for puzzles, processes, and problem-solving
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Critical thinking skills
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Excellent time and task management skills
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Organized
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Ability to multi-task, quickly adapt to changing priorities, and meet deadlines
Technical skills:
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Experience with Mac operating systems (OS) required
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Familiarity with: Word, Excel, Adobe Acrobat Pro
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Familiarity with CRMs and databases a plus
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Familiarity with Trello or other project management software a plus
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Attention to detail required
Interpersonal and communication skills:
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Team orientation
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A commitment to high quality customer service
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Effective written and verbal communication skills, especially for business email
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Positive, flexible, with a patient attitude and demeanor
Physical Requirements
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Must be able to drive and have use of a car for mailbox pickups and express-mail dropoffs
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Must be able sit, stand, or bend for long periods of time throughout the workday
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Must be able to do repetitive motion with fingers, hands, and arms
Hours
Full-time 40 hours a week = 5 days a week within standard business hours of 8:00 a.m. – 4:30 p.m., with some schedule flexibility. Primarily on-site work, most days; some remote online work.
Location
Hybrid remote and on-site presence at our Arvada, CO location.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
To Apply
Complete this survey and submit your resume using the button below.